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Idaho FFA Membership Information

FFA MEMBERSHIP ROSTERS

The 2007-08 membership rosters are ready for your use.  This is the process we started using last year.  Please read through all the instructions before starting.  The FFA membership rosters are accessed and submitted electronically using the internet. 

To access your membership roster go to: https://access.ffa.org  

• Log In For FFA Online Membership       https://access.ffa.org

• Click on PeopleSoft-Financials/SCM/Membership (not Excel)

• Enter your chapter ID# (IDxxxx).

• Enter your password (this is the same password you used last year.  If you need it sent to you again, please let me know. The passwords are case sensitive – it is best to copy and paste.

• Sign In

• Click on Membership System

• Click on Use

For additional assistance please call Tammy Ackerland at: 208-334-3216 or tackerla@pte.idaho.gov.

For Current and Expired Members

• Open Rapid Renewal Page (these are your current and expired members)

• Click on View 100 or View All this will show up to 100 students at a time.  Click on the next arrow for the rest of your student listing. (students that are already renewed will have the check box grayed out)

• Check the box of each member you want to renew.  Click the magnifying glass icon to select membership.

• Click the link Update Details to make address changes and other updates (you may see a “Y” under the “Bad Addr” if their address is undeliverable).  If the address needs to be changed or updated click on the + box first to effective date the record.  Make your updates/changes, click Save on this page and then click on the link to return to the previous screen.

• When you have selected all your renewing members, click the Yellow Save at the top of the page (if you do not save before leaving this screen or your work will be lost!)

• Once you save all your members you want to renew, you will see a message telling you how many members were successfully renewed at the top of the page.

To Add New Members

• Open Student Rapid Addition Screen.           
  

• Click ADD (for NEW members only) Do Not Change Business Unit or Set ID!

• Complete all new student information.  Required fields are highlighted with an asterisk * (do nothing with the State rq fields).

• If you enter the same last name as a student already listed in your chapter a warning screen will pop up and ask you if you want to continue.  Click YES if you want to continue to add the member or NO to cancel.

• Open the Additional Student Information tab to enter other required information.

• You can add or renew members at any time as long as you SAVE at the bottom of the screen before exiting any menu.

• Click on ADD NEW STUDENT button to add another new student to your roster

Update Your Staff and Partners and Your Chapter Information pages

• Open Staff and Partners and click on Search (verify information on these pages and make corrections accordingly).  The list of all your staff and partners will show under Search Results.  If you need to add a new name, click on the Add a New Value tab at the top of the screen and then ADD on the next screen to create a new subscription record. 

• Once you have entered your information and saved this page click on the Next Tab or select the Personal tab. On the personal page you will need to complete all the required fields (*).

• If you don’t need any subscriptions, please make sure that the chapter advisor’s name is on the list and that the record in not expired.  Click on the name on the search list to open that record. All advisors need to be listed as ADVISOR on the first page and have a membership type of K or N on the second page to be considered active.  (K will generate a $7.00 fee for FFA New Horizons subscription). Click on the yellow + before making any changes to the record.

• SAVE before exiting this page.

• Make sure the advisor’s record has ADVISOR in the FFA TITLE box to insure getting FFA advisor mailings and resource materials.

• Open the Chapter and School information page.  Click SEARCH.  Please make sure that the data on these pages is current. Click on the yellow + before making any changes to the record and click Save when done.  This information is used for State & National Grants

Chapter Roster Approval

Click on Process and then Chapter Roster Approval (your chapter ID should auto fill). 

You can either approve each member individually by checking the box at the beginning of their row or you can approve the entire chapter at once by clicking on the “Select All Students” button.  If you have a duplicate name Do Not Check Mark the duplicate member record.  If a duplicate name is checked and approved, you will be billed for that member.

Enter your email address in the open box in the upper right side of the screen. When you are finished marking the approved members, click SAVE at the bottom of the page.  SAVING will send your selected members on to the state level for processing.

You will see the words “Processing” and then “Saved” appear in the upper right corner of your screen.  Once it is SAVED your batch number will appear in the upper right side of your screen.  Please write down your batch number, this is used for billing.

Print and save your roster

Click on Reports and click on Chapter Roster. Your chapter ID should auto fill in..  Click on Search and enter the batch number in the empty box.  Click on RUN and then click OK.  Once you’ve returned to the previous screen, click the blue link PROCESS MONITOR.

Click REFRESH until SUCCESS appears (this may take several minutes)

Click the blue DETAILS link next to SUCCESS and then click on the VIEW LOG TRACE link.  This will open a pdf file with your roster information.  Print and save your roster for future reference.  NOTE:  this roster will only show members processed on this batch number, it will not show prepaid members i.e.  1+3 years.  To print a complete roster, use the above instructions without entering a batch number.  This will show ALL your chapter members.

Send a copy of your roster along with payment to address below:  DO NOT send payments to the National FFA Office.

Boise State University / COAT
Attn: Suzie Vauk
1910 University Drive
Boise, ID 83725-2005

CHANGE TO STUDENT RECORD AFTER APPROVING ROSTER

Open the Student Rapid Entry Screen.  You can change anything in the Membership box EXCEPT the Membership Type and Name Changes. Click on the yellow + in each section you are changing before making any changes and click save when done. You cannot make changes on the same day you entered the data originally. If you need to change a name or the membership type after you have approved the student, contact the state office with the correct information.

If you need to expire a student who has already been approved, email the state office.

Save your Roster

Click on the disk icon on the pdf screen.  This opens the “save a copy screen”.  Select where you want to save your file.
Name your file, and save. 

NOTE: Once National processes the roster the magazine subscription will start with the next available issue.
**For additional Membership information and instructions; click on Membership Support at: https://access.ffa.org

 FFA MEMBERSHIP ROSTERS DUE DECEMBER 1
Membership dues have increased by $1 beginning with the 2007-2008 membership year (see chart below).     

(please note mailing address)  Print out a copy of the billing roster and mail check to the address below:  
Boise State University / COAT
Attn: Suzie Vauk
1910 University Drive
Boise, ID 83725-2005

MIDDLE SCHOOL FFA MEMBERSHIP

The National FFA Association allows students who are enrolled in 7th and 8th grade agricultural education classes to become dues paying FFA members. These students are allowed to join FFA in Idaho, but do not enjoy all membership privileges accorded to high school members. These restrictions are as follows:

1. They are not eligible to attend and participate in state level career development events or leadership activities.

2. They may not earn points toward state degrees and awards until their 9th grade year in school.

3. FFA districts may determine locally those activities in which middle/junior high school FFA members are eligible to participate.

MEMBERSHIP IN THE FFA FOR STUDENTS NOT ENROLLED IN AN AGRICULTURE CLASS

FFA is a component of an agricultural education program. The conditions for membership are defined in the National FFA Constitution in Article V – Membership. If a student does not meet the provisions of the National FFA Constitution (Article V. Membership) they cannot be a member of the FFA. The FFA is not a "club" to be joined separate from an instructional program. If a student is not enrolled in an agricultural course at school, a planned course of study must be developed if membership is desired.  If it is the intention of a student and/or parent for the student to be an FFA member without enrolling in an agricultural course or following a planned course of study, I would refer them to the 4-H program.

FFA MISSION - The FFA Mission is, “FFA makes a positive difference in the lives of students by developing their potential for Premier Leadership, Personal Growth and Career Success through agricultural education.